![]() In Washington, D.C and San Francisco, the per diem meals and incidental price is $76. In Dallas/Ft Worth, you're looking at $66 per day. When you look up meals for our example domestic locations, you get a total per-day price, along with the component figures for breakfast, lunch, dinner and incidental expenses. General Services Administration and State Department tools. But just in terms of ensuring you and your employees are covered for basic meals, let's go back to the U.S. No matter where you are, you gotta eat! Actual expenses will probably vary the most in this category, as business travel costs may include entertaining clients, which will drive prices up considerably. The maximum allowable lodging for government travel is $391 in Paris, $259 in Shanghai and $196 in Stockholm, Sweden. You'll see a range of prices here, too, as you'd expect. Department of State's website to help determine average business travel. goes from $169-$256 and San Francisco is $244-$334.įor international hotel costs, you can use another tool found at the U.S. Dallas/Ft Worth varies from $150-$160, depending on the time of year. Let's look at domestic cities for reference again. (A note: You'll see results broken down by month, as some locations have significant seasonal variations.)Įven for domestic travel, where you do business will have a big effect on your business travel costs. General Services Administration provides location-specific per diem rates for lodging and meals that you can use as a general guide for figuring costs and determining average business travel expenses. Once you've figured out your potential airfare costs, you need to tally up a couple more categories before you can assess the total cost of your business travel expenses. Some locations will exceed this $100 average, and some will come in under budget. This figure can cover cab or ride service fare, rental car, parking or public transit. My rule of thumb is to add $100 a day for miscellaneous travel expenses. You need to be able to refer to the bottom line when you're assessing your company's travel strategies and goals. So many variables go into these expenses that it's maddening to try to tabulate them for a range of locations. ![]() In addition to your airfare, you're going to incur additional business travel costs. Passport Service Guide, in 2019, the average international airfare is $1,368, but in order to assess your business travel costs, you need to narrow your focus to include your actual departure point and destinations. area, it's $360.84, and in the San Francisco area, it's $383.09.įor international travel, the price range is simply enormous. ![]() For the greater Dallas/Ft Worth area, it's $389.54. For domestic travel, the Bureau of Transportation Statistics has a handy tool that lets you compare three cities or metro areas at a time.įor example, for the second quarter of 2019, the average airfare for the United States is $357.10. Average AirfareĪirfare can be a big component of average business travel expenses. Once you know where your business travel destinations will be, you can use these resources to fine-tune your own costs. Throughout, I'll share some helpful resources that can give you average costs for different locations. By devoting just a little time to crunch the numbers, you can get a pretty good ballpark on your expenses from determining average business travel expenses.Īs you might expect, travel costs vary depending on the location. How on earth do you go about figuring out what travel costs your company? Fortunately, there are great resources. Travel is expensive, and you need to be able to determine whether your investment is worth it. While business travel certainly has some perks, at the end of the day, deciding whether travel should be a part of your company's strategy comes down to dollars and cents.
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